Indonesia: Project Assistant, Land and Sea

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies.

Provide operational and administrative assistance to ensure the implementation of the Joint Workplans with MoE and MAF according to schedule.
Manage and maintain an efficient and complete filing system, database, and documentation related to invoices, activities and events, as well as preparation and filing of minutes of meetings
Support the coordination and liaison with Government counterparts, government task forces, other partner agencies, as well as our pool of experts, and other stakeholders in accordance with the Standard Operating Procedures (SOP) agreed with the Government, ensuring compliance in planning, reporting, documentation, and stakeholder engagement. This will include:
Ensuring that activity requests from the Work Units will be submitted in accordance with the mutually agreed templates for Terms of Reference, budgets and other requests.
Ensuring that activities will be reported by the Work Units in accordance with the mutually agreed templates for Activity Reports and actual expenses.
Ensuring that Hand-over Reports (Berita Acara Serah Terima/ BAST) are developed for each deliverable.
Ensuring that Project Monthly Reports will be submitted to the Head of the Technical Team according to the agreed schedule.
Organizing and making all necessary preparations for the monthly Coordination Meetings with the Head of the Technical Team.
File and record all documents under the Joint Workplans, including terms of reference of activities and consulting services, activity reports, and minutes of meetings, and any variations to the agreed Joint Workplans.
Ensure that the implementation of Standard Operating Procedures are aligned with the donor requirements.
Support financial management of the projects by tracking financial commitments, actual expenses, and supporting the monthly fund request submissions, including tracking and recording any revisions to the Project Budget.
Assist in the planning and overseeing significant events, including the procurement, budgets and payments, invitations and confirmations, organizing logistics, and other organizational and logistical requirements.

Bachelor’s degree in forestry, natural resources, fisheries or social sciences or administration disciplines or related fields
Preferably 2 or more years of professional experience is preferred. Relevant experience gained through a Master’s program (including research, internships, or project work) will be considered an advantage, particularly for scholarship-funded programs.
Familiarity in working with government agencies in Indonesia including Ministry of Marine Affairs and Fisheries, Ministry of Forestry and Ministry of Environment will be advantage.
Experience working in climate or blue carbon issues will be an advantage.
Experience in working with GAC and/or other international donor funded projects will be an advantage.
Fluency in English and Indonesian is a must
The position will involve domestic travel.